Job Opportunities at CAPE

Office Administrator

Supervisor:    Agency Director
Job Status:     Salaried/Exempt                           
Job Type:     Full-Time    

This person will be responsible for any administrative duties and other support required by the agency director, to keep the organization running smoothly. The ideal person for this position is someone highly organized, exercises good judgment in a variety of situations, exhibits strong written and verbal communication, and must work well under pressure at times.

This is a full-time position with a competitive salary and benefits such as PTO, paid holidays, and mileage reimbursement. Professional training and certifications are available through the organization. This position is subject to background screening and fingerprinting.

Education/Experience:

Proven experience providing administrative support. Bachelor’s or associate degree is preferred, but not required. Looking for candidates with strong computer and technology skills, experience with cloud-based systems, and comfort navigating/managing the administrative controls of different online platforms.

Duties and Responsibilities:
  • Act as the confidential assistant to management: handling/filing sensitive information, managing calendars, scheduling meetings, and acting as a point of contact for management.
  • Perform routine clerical duties: typing, drafting correspondence, filing, and processing incoming correspondence (distributing messages—paper or electronic—to the appropriate staff member).
  • Provide ongoing administrative support to management and staff, as directed.
  • Draft/proofread documents and assist in data entry with high accuracy and attention to detail.
  • Maintain and update paper and electronic file systems for the agency, organize files for efficiency/utility, and perform basic IT/administrative duties on our cloud-based platform.
  • Regularly take inventory of office supplies and submit purchase requests when supplies are low.
  • Retain accurate inventory of all personal electronic devices (including laptops, iPads, iPhones) as well as an up-to-date master list for management of all passwords for devices/agency accounts.
  • Assist in the onboarding process for new hires: posting jobs, scheduling interviews, gathering/processing HR paperwork, setting up Microsoft email accounts, configuring access to agency cloud, and facilitating access to devices (office phone, cell phone, laptop, etc.).
  • Operate administrative portal for IP office phones: extension routing, call forwarding, main menu configuration, maintenance of holiday scheduling, and contacting support to remedy any issues.
  • Be present at online meetings or events held by the agency to perform admin/hosting duties (requires hosting meetings on both Zoom and Microsoft Teams platforms).
  • Filter incoming telephone/email/social media inquiries from the public, vendors, visitors, staff, or board members and delegate to the appropriate staff as directed by management.
  • Distribute approved announcements, event advertising, or newsletters via social media or email marketing platforms (requires the use of Constant Contact platform).
  • Work closely with agency IT provider to troubleshoot problems with agency software/systems.
  • Help with planning/preparation and execution of agency events.
  • Complete basic content updates and creation of landing pages on agency website for events/campaigns as needed (requires WordPress website maintenance/management).
  • Monitor and maintain public agency web pages–including but not limited to the organization’s WordPress website, Facebook, LinkedIn, Instagram, Twitter, YouTube, and Snapchat.
  • Use their best judgment, in consultation with management, to address (in a timely fashion) any comments, direct messages, and inquiries on social media platforms and our website.

Other responsibilities as assigned by the Agency Director, in the best interest of the agency.

Other Requirements and Personal Qualities Needed to Perform Job:

Highly proficient with Microsoft Office, Windows computer systems, and Apple iPhones

Comfort and skill using Outlook contacts/calendar and Adobe Acrobat PDF editor

Familiarity using/overseeing email marketing and social media platforms

Excellent organization skills and high attention to detail

Ability to effectively manage multiple deadlines and overall skill with time-management

Professionalism – includes proper attire, punctuality, and positive attitude

Intrinsically motivated with a strong work ethic

Capable of working well independently or with a team

Excellent interpersonal communication skills (written and verbal)

Ability to effectively handle confidential information

Valid driver’s license and reliable vehicle

Ability to lift and carry items up to 25 pounds

If interested, send a cover letter, resume, and references to kknauss@capedc.org.

School-Based Prevention Counselor

Supervisor:    Agency Director
Job Status:     Salaried/Exempt                           
Job Type:     Full-Time                          

This position involves providing evidence-based education and counseling services to students, faculties, and families within contracted Dutchess County School Districts, as part of CAPE’s substance use prevention efforts in our local community. This is a full-time, grant-funded position with a competitive salary and benefits such as PTO, paid holidays, mileage reimbursement, insurance options, and 401K options. Professional training and certifications are available through the organization. This position is subject to background screening, fingerprinting, and random drug testing.

Education/Experience
  • Master’s Degree in Mental Health Counseling or Social Work
  • Currently an LMHC or licensure eligible in NYS is required
  • CASAC or CASAC–T preferred
  • A minimum of one year of job or internship experience in the field of substance use and/or mental health
  • Previous experience with adolescents, groups, and family work
Job Duties & Requirements:
  • Present current, evidence-based, objective information on alcohol, tobacco, and other drugs to students, parents, faculty, other school personnel, and communities
  • Evaluate any students referred because of alcohol/drug use and other related risk behaviors, and when appropriate, refer to more intensive treatment services and/or self-help groups
  • Provide short-term motivational intervention to students misusing/abusing substances
  • When appropriate, involve family members in prevention counseling sessions
  • Conduct prevention education/counseling groups for various student populations: alcohol/drug users, children of alcoholics, students returning from residential treatment, and students at risk
  • Participate in school committees (including Child Study Team, Children at Risk Team, SADD, and PPS) when requested
  • Assist the principal and other school personnel in relationships with the community (including Drug Task Force, PTA, and coalitions)
  • Maintain high visibility by attending after-school activities
  • Consult regularly with the principal (or his/her administrative designee) and other appropriate school personnel to help develop a uniform policy regarding student alcohol and drug use
  • Attend/participate in individual and group supervision as designated by Counseling Supervisor
  • Complete any training activities approved by the Director
  • Establish a plan to achieve LHMC licensure (if necessary)
  • Serve on agency committees and, where appropriate and directed, contribute to the overall work of CAPE
  • Facilitate and participate in the Teen Driving program, at your school or the district’s high school
  • Maintain student files in compliance with OASAS regulations and CAPE agency policies
  • Manage all reporting on a monthly basis (Stats/WITNYS) and an annual basis (narrative to the school district) per OASAS regulations, our county’s requirements, and the school district’s request
  • Participate in CAPE agency fund development and attend agency events
  • Per the Project Success model, visit/review referral sources and attend self-help sessions annually, in order to guide future referrals

Other responsibilities/duties as assigned by management, in the best interest of the agency

Other Requirements:

Ability to network within schools and throughout school communities

Familiarity with strategic prevention framework as well as risk and protective factors

Working knowledge of adolescent substance use disorder and mental health issues

Knowledge of Dutchess County’s human services network

Skilled with technology (general computer competency and experience with social media platforms)

Comfortable with Microsoft Office programs, Windows computer systems, and Apple iPhones

Professionalism – maintaining a professional image, proper attire, punctuality, positive attitude

Skilled with time management, multitasking, and prioritization

Intrinsically motivated with a strong work ethic

Excellent organization skills and high attention to detail

Ability to work both independently and with a team

Able to work independently with minimal direction

Excellent interpersonal communication skills

Ability to maintain confidential information

Valid driver’s license and reliable vehicle

Ability to lift and carry items up to 25 pounds

Bilingual preferred (but not required)

If interested, send a cover letter, resume, and references to kknauss@capedc.org.


Our CAPE employees work hard to make a difference in our community.

Our staff supports the prevention of and recovery from substance use disorder (addiction). Through our programs and services, they provide educational presentations to local youth and adults, counseling services to students in local school districts, and free recovery services to anyone looking for help.
If you are interested in joining our team, please send your resume to info@capedc.org for future consideration, along with a cover letter indicating what type of position you are looking for.
The Council on Addiction Prevention and Education of Dutchess County, Inc. is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or veteran/disability status.
Our agency offers grant-funded positions with competitive salaries and benefits (including paid time off, paid holidays, mileage reimbursement, etc).